SJMC Equipment Checkout COVID-19 Response
SJMC Equipment checkout staff understand that the current situation with COVID-19 will impact students' ability to return equipment by previously established due dates. As of March 12 equipment currently checked out and equipment checked out on March 13th will be checked out indefinitely until we are able to determine a reasonable time for equipment to be returned. We will communicate via this support page and Texas State Email about the date of return when we have more information.
Equipment checkout will be closed at 5pm sharp on March 13 until further notice. We will communicate the reopening of equipment checkout via email and this support page.
Please note that we are still restricting equipment checkout to students and faculty in SJMC courses that require the use of media equipment.
If you have any questions or concerns, please email SJMCEquip@txstate.edu.
SJMC Equipment Checkout
Located in room 236A of Old Main, the School of Journalism and Mass Communication's Equipment Room is open five days a week to allow students to check out a variety of camera and video equipment.
The facility has everything from DSLR cameras to camcorders and hand-held recorders. Light kits, microphones, and tripods, are also available for checkout. Students must be on the valid roster of a SJMC class and bring their student IDs to borrow equipment.
Equipment Checkout Room hours are listed below. Students should check the schedule to make sure the office is open before each visit.
Faculty members are allowed make a special request, if a large amount of equipment is needed on a certain day or after office hours. To do so, an email must be sent to SJMC Equipment Checkout firstname.lastname@example.org with at least 24 hours notice.
Hours of Operation
Fall/Spring Semesters (days when classes meet)
|10am - 6:30pm|
T - F
|10am - 5pm|
M - F
|10am - 4pm|
Equipment Checkout Policy
Responsibility for Items Checked Out
Students accept responsibility for items checkout from the SJMC Equipment Room. Students are responsible for the cost of replacing or repairing lost, damaged, or stolen items. Students are expected to inform SJMC Equipment Room staff of damaged or malfunctioning equipment.
If equipment is damaged, lost, or stolen an email to email@example.com explaining the situation is required as soon as possible.
Equipment is expected to be returned in the condition it was received. This means:
- Plates should be attached properly to tripods
- Batteries should be removed from cameras
- Tripod legs should be secured
- Equipment should be ready for the next student to use
If a student is late returning equipment to the Equipment Checkout Room, the student will receive a reminder email. Failure to reply to the reminder email or return items on time may result in the loss of all checkout privileges. In addition, a return that is two days late may result in up to a letter deduction on the student's course grade. If equipment is kept five days past the due date, it is considered stolen, and University Police will be notified in compliance with UPPS No. 01.04.40 Section 03.
Item Checkout Limits
To ensure enough DSLR cameras and Camcorders are available for all students, each person is limited to one camera checkout at a time. Students needing a GoPro or 360 camera may checkout two cameras total. If this requirement prevents you from completing a class assignment, please ask your professor to contact firstname.lastname@example.org.
Frequently Asked Questions
Standard checkout is two days for under graduate students and one week for graduate students. If the student wants to renew their checkout, it can only be done in person.
Each recheck must be done in person with the equipment in hand for inspection. You can also receive a fully charged battery at this time. One recheck allows for a total of four days, which is enough time to complete a project.
If a student is late returning equipment to the Equipment Checkout Room, the student loses all checkout privileges. In addition, a return that is two days late may result in up to a letter deduction on the student's course grade. If equipment is kept five days past the due date, it is considered stolen, and University Police will be notified.
If you know your equipment will be late due to extenuating circumstances, please contact email@example.com.
Students are allowed multiple checkouts throughout the semester for assignment or project use. Compliance with returning equipment on time will ultimately determine how many checkouts each student is allowed.
Reservations can only be made by professors for a specific class. Checking out equipment is on a first-come, first-serve basis.